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Both sides previous revision Previous revision Next revision | Previous revision | ||
other_stuff:invoice_authorization [2021/10/15 14:00] – Gary Willetts | other_stuff:invoice_authorization [2023/03/22 22:37] (current) – [Setting up authorisers] Mark Prins | ||
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- | {{indexmenu_n> | + | {{indexmenu_n> |
- | ====== 26.15. Authorisation ====== | + | ====== 26.14. Authorisation ====== |
Sometimes it is important that certain critical processes are not carried out until they have been **authorised**. | Sometimes it is important that certain critical processes are not carried out until they have been **authorised**. | ||
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* [[other_stuff: | * [[other_stuff: | ||
- | Requisitions can be authorised using the remote authurisation app. See the [[other_stuff: | + | **Response |
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Certain users must be designated as authorisers for each store by giving them permissions to authorise different transaction types. | Certain users must be designated as authorisers for each store by giving them permissions to authorise different transaction types. | ||
- | To do this, choose to //File > Edit users// from the menus and double-click on the user (or change the **Show** drop down list to //Group// and double-click on the group of users) you want to designate as an authoriser and give them the //Authorise purchase orders//, //Authorise goods received//, // Authorise customer invoices// or //Authroise | + | To do this, //File > Edit users// from the menus and double-click on the user (or change the **Show** drop down list to //Group// and double-click on the group of users) you want to designate as an authoriser and give them the //Authorise purchase orders//, //Authorise goods received//, // Authorise customer invoices// or //Authorise |
See the [[admin: | See the [[admin: | ||
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If the **OK** button is clicked while the **Authorised** checkbox is unchecked, a warning message will appear stating that unauthorised invoices cannot be confirmed and nothing will happen. | If the **OK** button is clicked while the **Authorised** checkbox is unchecked, a warning message will appear stating that unauthorised invoices cannot be confirmed and nothing will happen. | ||
+ | |||
+ | <WRAP center round tip 60%> | ||
+ | When customer invoices have to be authorised, they **cannot be confirmed until they are authorised**. Until then: | ||
+ | * Unauthorised invoices are held at suggested (sg) status. | ||
+ | * The official invoice cannot be printed. | ||
+ | * Goods are not removed from stock. | ||
+ | </ | ||
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{{ : | {{ : | ||
- | An unauthorised purchase order can still be confirmed and have goods receipted against it so it is not as restrictive as authorisation on, for example, | + | <WRAP center round important 60%> |
+ | * An unauthorised purchase order can still be confirmed and have goods receipted against it so it is not as restrictive as authorisation on customer or supplier invoices. | ||
+ | * However, an unauthorised purchase order will print with an // | ||
+ | </ | ||
- | However, an unauthorised purchase order will print with an // | ||