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receiving_goods:show_outstanding_purchase_order_lines [2020/05/19 00:06] – [Why can't we just un-finalise this PO ourselves?] lou | receiving_goods:show_outstanding_purchase_order_lines [2020/05/19 00:22] (current) – [Why can't we just un-finalise this PO ourselves?] Mark Glover | ||
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But beware: don't finalise a purchase order **before** you have received everything the supplier is going to send because you won't be able to make any changes to it or receive goods against it using the [[receiving_goods: | But beware: don't finalise a purchase order **before** you have received everything the supplier is going to send because you won't be able to make any changes to it or receive goods against it using the [[receiving_goods: | ||
- | <WRAP center round tip 60%> | ||
- | If you do accidentally finalise a purchase order and you need to receive more stock against it, please contact Sustainable Solutions [[support@msupply.org.nz]] and if we have access to your database, & it is authorised by your management we can un-finalise the purchase order for you. | ||
- | </ | ||
=== Why can't we just un-finalise this PO ourselves? === | === Why can't we just un-finalise this PO ourselves? === | ||
- | Purchase orders are a legal contract, for payment, and referred to for auditing purposes. As such they must be protected from misuse. | + | Purchase orders are a legal contract |
- | When a PO is finalised somebody with authority | + | When a PO is finalised, somebody with authority |
- | This will be because either: | + | |
- | | + | |
- | | + | |
+ | For this reason, mSupply does not have the facility for users to unfinalise a PO. However, mistakes can happen... | ||
+ | |||
+ | <WRAP center round alert 60%> | ||
+ | If you do // | ||
+ | * Sustainable Solutions will need remote access to your database, | ||
+ | * An officer with authority must provide approval for the unfinalisation. | ||
+ | Sustainable Solutions keeps records of all communications and will be able to provide a copy of this approval to your auditor on request.</ | ||
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