items:master_lists

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items:master_lists [2026/04/20 01:00] – [Is default price list] Mark Prinsitems:master_lists [2026/09/21 02:34] (current) – [Removing an item from a master list when it is currently in stock] Jonna Quismundo
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 <WRAP info center round 90%> <WRAP info center round 90%>
-When master lists are controlling visibility of items (see the [[other_stuff:virtual_stores#master_lists_tab_and_visibility_tab_controlling_item_visibility|26.07. Virtual stores]] page for details) then removing an item from a master list will make it invisible in all stores where that master list is used. However, if there is stock of that item in the store, the stock remains visible and can no longer be distributed to a recipient, it can only be removed with an inventory adjustment or sent back to the supplier on a supplier credit.+When master lists are controlling visibility of items (see the [[other_stuff:virtual_stores#master_lists_tab_and_visibility_tab_controlling_item_visibility|26.07. Virtual stores]] page for details) then removing an item from a master list will make it invisible in all stores where that master list is used. However, if there is stock of that item in the store, the stock remains visible and the stock can be removed by distributing it, making an inventory adjustment, or returning it to the supplier on a supplier credit.
 </WRAP> </WRAP>
  
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   * The item should never have been on the master list and users have accidentally recorded stock of the item   * The item should never have been on the master list and users have accidentally recorded stock of the item
  
-In these cases, it is relatively straightforward to [[items:master_lists#remove_item_s|remove an item from a master list]] - //except// that if your system is [[items:master_lists#using_master_lists_to_control_item_visibility_in_stores|using master lists to control item visibility in stores]], then: +In these cases, it is relatively straightforward to [[items:master_lists#remove_item_s|remove an item from a master list.]]
-<WRAP center round box 90%> +
-mSupply will <wrap em>not allow you to remove an item from a master list</wrap> IF **any** store that is assigned to that master list has: +
-  * The item currently in stock AND +
-  * The item is not on any //other// master list assigned to that store. +
-</WRAP> +
- +
- +
-There are two options open to you: +
-== Wait for all stock to be removed == +
-Wait for //all// stock to be removed from //all// the affected stores before you remove the item(s) from the master list.  This is a particularly painful process if there are many affected stores.  While you are waiting for the last store to remove the item, other stores can continue to receive and stock the item! +
- +
-== Use a temporary master list to assist with the process == +
-  - Create a temporary master list with the item(s) to be removed. +
-  - Assign the temporary master list to all the affected stores that still hold stock of the item(s). +
-  - Remove the item from the original master list.  This should now be possible as the condition above should be met. +
-  - As each store removes the stock of the item(s), un-assign the temporary master list from the store. +
-  - Once all stores have removed stock of the item(s), the temporary master list can be deleted. +
- +
- +
-\\ +
-\\+
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  • Last modified: 2026/04/20 01:00
  • by Mark Prins