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--- items:merge_items [2016/03/24 01:07] – Craig Drown
+++ items:merge_items [2025/02/18 23:11] (current) – [4.08. Merging two items] Mark Glover
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-===== Merging two items =====
+{{indexmenu_n>70}}
-{{entry>5.Items/10.Merge two items|*}}
+====== 4.08. Merging two items ======
- If an item has inadvertently been added twice, with slightly different descriptions, here is your safety line! Choose **Merge two items...** from the **Item** menu. Enter the item to keep and the item to be merged.
+If an item has inadvertently been added twice, with slightly different descriptions, here is your safety line! Choose **Merge two items...** from the **Item** menu. This window is displayed:
 {{ :items:merge_two_itms.png?400 }}
-<WRAP center round alert 60%>
+In the //Item to keep// box type the first few characters of the item you want to keep and press the Tab key. Then select the correct item from the list displayed (if only 1 item matches what you have typed it will be put in the box for you without the need for selection).
-If you merge two items that are, in fact, different, you will really mess things up. There is no un-do for this operation, so you will be begging us to help you fix the mess, and we charge a special penal rate for people who do things after having been warned
-</WRAP>
-  * Notes
+Now do the same in the //Item to merge - will be deleted// box. The item you select here will be completely replaced with the one in the //Item to keep// box.
-    *  Merging items affects all historical records except for item names on finalised transactions, which will retain the original name for safety reasons.
-    * Items that either have a bill of materials or are used in a bill of materials cannot be used for the item to delete/merge. If you try to do so, you will be warned.
+Note that when selecting these items you are selecting from all of the items in your datafile, not just those visible in the store you are logged-in to.
-    * If the item you merging/deleting has stocktake lines associated with it, these stocktake lines will be deleted, as you can't stocktake a non-existent item (except if you're Harry Potter).
+When you are ready, click on the //OK// button. BUT BEWARE:
+<WRAP center round alert 90%>
+Merging items transfers the transaction history from the merged item to the item you keep.  If you merge "Something innocuous” with “Something deadly”, then, for example, the patient history will show that you issued “Something deadly” to everyone who actually received “Something innocuous”.
+Merging items is **IRREVERSIBLE**.  If you merge two items when you didn't mean to, we are willing to help, but could take many hours and we charge a special penalty rate for people who do things after having been warned ;-)
+</WRAP>
-// Previous: [[items:manufactured_items|Building (Manufacturing) Items]]     Next: [[items:ad_hoc_items|Ad hoc items]]//
+**Notes:**
+  - Merging replaces all the instances of the item selected to delete with the item selected to keep throughout everywhere your datafile.
+  - Merging items affects all historical records except for item names on finalised transactions, which will retain the original name for safety reasons.
+  - Items that either have a bill of materials or are used in a bill of materials cannot be used for the item to delete/merge. If you try to do so, you will be warned.
+  - If the item you are merging/deleting has stocktake lines associated with it, these stocktake lines will be deleted, as you can't stocktake a non-existent item (except if you're Harry Potter).
+\\
+\\
+|  //  Previous:  **[[items:manufactured_items]]** | | Next: **[[items:ad_hoc_items]]** //  |
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