payments_and_receipts:cash_register

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payments_and_receipts:cash_register [2020/05/14 08:50] – [Printing a cash transaction report] Gary Willettspayments_and_receipts:cash_register [2021/04/26 15:10] (current) – [Viewing the cash register] Gary Willetts
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 {{ :payments_and_receipts:cash_register.png?600 |}} {{ :payments_and_receipts:cash_register.png?600 |}}
  
-By default the window will show all of today's transactions when it opens but you can use the filters at the top in the //Filter by// section to see just the payments you want in the table.+By default the window will show all of today's transactions when it opens but you can use the filters at the top in the //Filter by// section to see just the payments you want in the table: 
 +  * **From and To date fields:** include only cash transactions that have an entry date between (and including) these 2 dates 
 +  * **Patient/Facility drop down list:** has //Patient/Facility// and //Comment/Reason// options. 
 +    * Patient/Facility: the search will be for all facilities with a name or patients with a surname that starts with what is entered in the text box (can separate surname and first name by a comma i.e. //surname//,//first name// to refine a patient search) 
 +    * Comment/Reason: the search will be for any cash transactions with a comment or reason starting with what ius entered in the text box 
 +  * **Transaction type drop down list:** has All transactions, Cash receipts and Cash payments options. Will include transactions of the selected type only in the list. 
 +  * All these search fields are ANDed together so only cash transactions that match all of the filter values set will be shown in the list.
  
 Note that only //finalised// cash transactions will show in the cash register. Note that only //finalised// cash transactions will show in the cash register.
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 {{ :payments_and_receipts:cash_register_name.png?300 |}} {{ :payments_and_receipts:cash_register_name.png?300 |}}
  
-Add the **Name** of the person/organisation who is giving you the cash or receiving it from you (type the first few characters of their name and press the //Tab// key on the keyboard to select the right name from the list of those matching what you typed).+Add the **Name** of the person/organisation who is giving you the cash or receiving it from you. Type the first few characters of the patient or organisation name and press the //Tab// key on the keyboard to select the right name from the list of those matching what you typed. 
 + 
 +If you are searching for a patient, you can enter their surname followed by a comma and their first name (e.g. //Smith,Deborah// to search for Deborah Smith) to narrow the search.
  
 3. Select the **Transaction Type** from the dropdown list: **Cash out** (remove cash) or **Cash in** (add cash) and enter the **Amount** of cash being removed or added: 3. Select the **Transaction Type** from the dropdown list: **Cash out** (remove cash) or **Cash in** (add cash) and enter the **Amount** of cash being removed or added:
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 ==== Cancellations for prescription payments ==== ==== Cancellations for prescription payments ====
-When a prescription is cancelled, any payment made against it is not automatically cancelled because the patient might give you the goods back but not receive a refund. The correct way to cancel a payment made against a cancelled prescription is to manually enter a cash out transaction for the patient in the cash register. This will appear as a "ps" type transaction in the register.+When a prescription is cancelled, any payment made against it is not automatically cancelled because the patient might give you the goods back but not receive a cash refund. However, a patient credit is automatically created equal to the amount of the payment and assigned to the patient. This means the patient is refunded in credit, not cash.
  
-It is a good idea to have a separate Option for this type of cash out payment to allow you to report on them separately from other types of cash out transactions.+If you really wish to refund cash to the patient, you need to find the patient credit created for them, cancel it and then go to the cash register and enter a cash out transaction for the patient. This will appear as a "ps" type transaction in the register. It is a good idea to have a separate //Option// ([[preferences:options|]]) for this type of cash out payment to allow you to report on them separately from other types of cash out transactions.
 ===== Printing a cash transaction report ===== ===== Printing a cash transaction report =====
 1. Click the **Print** button:  1. Click the **Print** button: 
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 {{ :payments_and_receipts:cash_register_summary.png?600 |}} {{ :payments_and_receipts:cash_register_summary.png?600 |}}
  
-If you want different transactions to appear in the report, change the filters before clicking the **Print** button. You can then save and/or print the spreadsheet from Excel. In this way, you can report on any different selection of payments and recipts, including cancellations.+If you want different transactions to appear in the report, change the filters before clicking the **Print** button. You can then save and/or print the spreadsheet from Excel. The //Search by comment or reason// filter will remove any transactions from the selection that do not have a comment or reason that starts with what is typed into the field. In this way, you can report on any different selection of payments and receipts, including cancellations.
  
 \\ \\
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 |  //  Previous:  **[[payments_and_receipts:prescription_payments|11.03. Prescription payments and credits]]** | | Next: **[[:reports|12. Reports]]** //  | |  //  Previous:  **[[payments_and_receipts:prescription_payments|11.03. Prescription payments and credits]]** | | Next: **[[:reports|12. Reports]]** //  |
 ---- struct data ---- ---- struct data ----
 +pagestatus.status    : 
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  • Last modified: 2020/05/14 08:50
  • by Gary Willetts