receiving_goods:supplier_invoices

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receiving_goods:supplier_invoices [2023/02/10 11:11] – [Vaccines] Gary Willettsreceiving_goods:supplier_invoices [2025/03/16 22:41] (current) – remove invalid tags Chris Petty
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-<HTML><div align="center"></HTML>+
 ^ Invoice status ^ Description ^ ^ Invoice status ^ Description ^
 | nw | The invoice has just been created - clicking Delete will automatically delete each line and the entire invoice  | | nw | The invoice has just been created - clicking Delete will automatically delete each line and the entire invoice  |
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 | cn | Same as for suggested (sg) status | | cn | Same as for suggested (sg) status |
 | fn | No changes or deletions can be made and the Delete button will be disabled | | fn | No changes or deletions can be made and the Delete button will be disabled |
-<HTML></div></HTML>+
  
 **Print checkbox**: If checked, the supplier invoice or packing slip will be printed when the OK button is clicked. If the supplier invoice has a suggested (sg) status, a packing slip will be printed; otherwise an invoice will be printed. **Print checkbox**: If checked, the supplier invoice or packing slip will be printed when the OK button is clicked. If the supplier invoice has a suggested (sg) status, a packing slip will be printed; otherwise an invoice will be printed.
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-**Pack to one:** Clicking this button will automatically redistribute the total quantity received to pack size to 1.+**Pack to one:** Clicking this button will automatically change the pack size to 1 and update the **Received quantity** to match. If the **Convert pack to one when receiving** option is turned on for this item (see the [[items:item_basics:tab_general#convert_pack_to_one_when_receiving|4.01.01. Items - General tab]] page for details) then this button will not be present but will be replaced with a warning that the pack size will automatically be changed to 1 (and the **Received quantity** updated accordingly) when the **OK** button is clicked or a cost price is entered. If you are using barcoding then the barcode for this batch will automatically be updated to a barcode matching the pack size (1) and manufacturer (if selected). If there is no matching barcode then the barcode selection will be changed to //Remove barcode// and, when the **OK** button is clicked, the barcode will be removed from the batch (you can of course use the //Add one// option to add an appropriate barcode before clicking on the **OK** button).
  
 **Invoice quantity:** How many packs did the supplier claim to have sent? (Sometimes this is different to the quantity received!) **Invoice quantity:** How many packs did the supplier claim to have sent? (Sometimes this is different to the quantity received!)
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-**Location: **The location of the item should be entered in this field.+**Location:** The location of the item should be entered in this field. Type the first few characters of the location's code and press the //Tab// key on the keyboard to select the correct location. If there is only one location that matches what you typed mSupply will select it for you, otherwise this window will open to allow you to select the right location: 
 + 
 +{{ :receiving_goods:pasted:20230404-152341.png?450 |}} 
 + 
 +Double-click on the location in the table to select it. You can refine the list by selecting the **Show available** or **Show empty** radio buttons: 
 +  * **Show available:** If this is selected the list will only show those locations that have enough volume left in them to accepot the volume in this line. For this to be useful, the locations must have a volume entered and the stock you are receiving must have a volume per pack value. 
 +  * **Show empty:** If this is selected the list will only show those locations that have nothing in them at all (this does not use volume, it uses the presence of stock in that location).
  
 **Volume per pack:** How much space the pack occupies in metres cubed (m3). **Volume per pack:** How much space the pack occupies in metres cubed (m3).
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 +**PLEASE NOTE:** There is a preference to prevent the adding of expired stock to supplier invoices. See the [[other_stuff:virtual_stores#preferences_tab|26.07. Virtual stores]] page for details.
 =====  Editing lines on a supplier invoice ===== =====  Editing lines on a supplier invoice =====
 Supplier invoice lines can be edited at any time until the invoice is finalised. Supplier invoice lines can be edited at any time until the invoice is finalised.
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 ===== Vaccines ===== ===== Vaccines =====
-There is extra functionality for vaccines to enable you to record the VVM status. To turn it on, you must turn on the //Able to spoecify VVM status when receiving items// store preference; see the [[other_stuff:virtual_stores#preferences_tab|26.07. Virtual stores]] page for details.+There is extra functionality for vaccines to enable you to record the VVM status. To turn it on, you must turn on the //Able to specify VVM status when receiving items// store preference; see the [[other_stuff:virtual_stores#preferences_tab|26.07. Virtual stores]] page for details.
  
-When this preference is turned on, the field appears on the supplier invoice ;oine entry/edit window here:+When this preference is turned on, the field appears on the supplier invoice line entry/edit window here:
  
 {{ :receiving_goods:pasted:20230210-111051.png?450 |}} {{ :receiving_goods:pasted:20230210-111051.png?450 |}}
  
 +The **VVM status field** is populated with the statuses set up in the system. See the [[cold_chain_equipment:configure]] page for details on how to do that.
  
 +If you are editing an existing line on the supplier invoice then the **VVM status** field will display the status selected for the invoice line or //Please select...// if it doesn't have one set already.
 ===== Working with the list of invoice lines ===== ===== Working with the list of invoice lines =====
 **Resizing columns: **These columns are resizable. If any of the column data is cut-off or remains hidden, the column width can be increased or decreased by positioning the mouse at the borders of the column. The cursor changes to a cross with arrowheads on the horizontal bar. Click and drag the cursor to the left or right. **Resizing columns: **These columns are resizable. If any of the column data is cut-off or remains hidden, the column width can be increased or decreased by positioning the mouse at the borders of the column. The cursor changes to a cross with arrowheads on the horizontal bar. Click and drag the cursor to the left or right.
  • Last modified: 2023/02/10 11:11
  • by Gary Willetts