tender_management:creating_purchase_orders

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tender_management:creating_purchase_orders [2023/05/03 11:02] – [Field Descriptions and Formulae] Gary Willettstender_management:creating_purchase_orders [2025/03/28 16:02] (current) – [Setting up purchase order (PO) preferences] Gary Willetts
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 For more details on using benchmark price see [[tender_management:benchmark_prices|Using benchmark prices]]. For more details on using benchmark price see [[tender_management:benchmark_prices|Using benchmark prices]].
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 ==== Analysing the responses ==== ==== Analysing the responses ====
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-Note that mSupply will remember any changes you make to the widths of the columns on this tab. This can be very useful if you want to minimise columns you are not interested in to make room for other, more important columns over several sessions to select the winning bids.+Note that mSupply will remember any changes you make to the widths of the columns on this tab. This can be very useful if you want to minimise columns you are not interested in to make room for other, more important columns over several sessions to select the winning bids. This also applies to the //Compare supplier responses// tab shown below.
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 Then double-click the first item in the list, which in our example is Acetazolamide 250mg tablets, to bring up the //Edit tender item window//, which opens at the //Compare supplier responses// tab: Then double-click the first item in the list, which in our example is Acetazolamide 250mg tablets, to bring up the //Edit tender item window//, which opens at the //Compare supplier responses// tab:
  
-{{ tender_management:item_quotations.png?700 }}+{{ tender_management:item_quotations.png?900 }}
  
 In our example, 5 suppliers have been invited to tender, and 4 have submitted tenders, one supplier having submitted prices for two different pack sizes. One supplier has not submitted a quotation, so all the entries for that supplier are zero. In our example, 5 suppliers have been invited to tender, and 4 have submitted tenders, one supplier having submitted prices for two different pack sizes. One supplier has not submitted a quotation, so all the entries for that supplier are zero.
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 The **Disqualified** column allows you to disqualify the quotation from a particular supplier if required by checking the box in the relevant row. The **Disqualified** column allows you to disqualify the quotation from a particular supplier if required by checking the box in the relevant row.
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 +**Note:** If you want to quickly add an Evaluator comment, click in the appropriate cell of the //Evaluator comment// column and type the comment directly into the cell. This saves you double-clicking on the line and entering it in the **Evaluator comment** field on the line detail window that opens.
  
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 **Tender lines: lowest price not chosen**: Shows all tender lines which have been chosen as the winning bod when their price was not the lowest. Summary detail shows how much more you will pay than choosing the cheapest lines. **Tender lines: lowest price not chosen**: Shows all tender lines which have been chosen as the winning bod when their price was not the lowest. Summary detail shows how much more you will pay than choosing the cheapest lines.
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 +**Evaluation report**: Useful for showing all evaluation details or for using during a manual evaluation exercise. Shows all quotes for each item and the outcome of the evaluation (or space for you to enter the outcome). It looks like this:
 +{{ :tender_management:pasted:20230509-153541.png?950 |}}
 +Note that the //Number of suppliers invited// figure at the bottom of the report actually shows the number of suppliers who responded and submitted bids to the tender.
 ===== Setting up purchase order (PO) preferences ===== ===== Setting up purchase order (PO) preferences =====
 Once the choice of preferred supplier has been made for all the items you want to purchase in the tender, the next stage is to generate the Purchase Orders. Once the choice of preferred supplier has been made for all the items you want to purchase in the tender, the next stage is to generate the Purchase Orders.
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 Note that the creation of purchase orders from tenders will be [[admin:the_log|logged]] by mSupply. Note that the creation of purchase orders from tenders will be [[admin:the_log|logged]] by mSupply.
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 +<WRAP info center round 60%>
 +When creating purchase orders from a tender, mSupply will use the winning bid quantities and packsizes, rather than those requested in the tender. A supplier may have offered different pack sizes and quantities to what you set in the tender.
 +</WRAP>
  
 ==== Creating purchase orders with split deliveries ====  ==== Creating purchase orders with split deliveries ==== 
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-|  //  Previous:  **[[tender_management:benchmark_prices]]** | | Next: **[[tender_management:tender_web_module_for_suppliers]]** //  |+|  //  Previous:  **[[tender_management:benchmark_prices]]** | | Next: **[[tender_management:currencies]]** //  |
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  • Last modified: 2023/05/03 11:02
  • by Gary Willetts