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items:adding_a_new_item [2022/02/07 15:32] – [Stores tab] Gary Willetts | items:adding_a_new_item [2023/05/09 15:24] (current) – [Cross reference item tab] Gary Willetts | ||
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**Is a vaccine:** Check this if this item is a vaccine and you want mSupply to include it in the vaccine functionality (see the [[https:// | **Is a vaccine:** Check this if this item is a vaccine and you want mSupply to include it in the vaccine functionality (see the [[https:// | ||
- | **Restricted to:** The location type that this item must be restricted to. You can from a list of all active Location types. When something is selected here, all stock of this item that is received must be put in a location which is of the same location type. For example, all cool store locations could have been given a type of " | + | **Restricted to:** The location type that this item must be restricted to. You can pick from a list of all active Location types. When something is selected here, all stock of this item that is received must be put in a location which is of the same location type. For example, all cool store locations could have been given a type of " |
When you have added all the details for your new item, click on the **OK** button or, if you want to add another new item, the **OK & Next button**. | When you have added all the details for your new item, click on the **OK** button or, if you want to add another new item, the **OK & Next button**. | ||
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==== Barcodes tab ==== | ==== Barcodes tab ==== | ||
- | On this tab, you can add barcodes of the item that contain manufacturer and pack size information | + | On this tab, you can add barcodes of the item that contain manufacturer and pack size information: |
+ | |||
+ | {{ : | ||
+ | |||
+ | This information is used when using barcode scanners to help manage your pharmaceuticals. See [[barcode_scanning: | ||
- | {{ : | ||
===== Cross reference items ===== | ===== Cross reference items ===== | ||
+ | Cross reference items point to another item, they do not have stock themselves. Whenever the cross reference item is entered, it will be immediately replaced with the normal item it points to. This is useful for handling branded items or items with a common name that is more recognisable than its generic name. An example would be Aspirin for Acetysalycilic acid or Panadol for Paracetamol. | ||
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To create a cross reference item select //cross reference// in the **Type** drop down list. The window changes slightly: | To create a cross reference item select //cross reference// in the **Type** drop down list. The window changes slightly: | ||
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==== Cross reference item tab ==== | ==== Cross reference item tab ==== | ||
- | **When this item is chosen in a list, use:** Type the first few characters of the normal item you always want to replace the brand/ | + | **When this item is chosen in a list, use:** Type the first few characters of the normal item you always want to replace the brand/ |
That's it, all done. After clicking the **OK** or **OK & Next** buttons, every time a user chooses the item you entered in the **Item name** / **Item code** fields it will be replaced with the item you entered in the **When this item is chosen in a list, use** field. | That's it, all done. After clicking the **OK** or **OK & Next** buttons, every time a user chooses the item you entered in the **Item name** / **Item code** fields it will be replaced with the item you entered in the **When this item is chosen in a list, use** field. | ||
- | ==== Stores tab ==== | + | **Note:** Item custom field 5 is also settable, as shown in the screenshot. It is a number field. This is the user_field_5 for the **cross reference item** (brand/ |
- | You select | + | |
- | Note: cross reference items cannot be added to master lists so there is no Master lists tab. Their visibility cannot therefore be controlled by master lists but only by directly selecting | + | The visibility of cross reference items in different stores matches the visibility of the normal item it is linked |
===== Service items ===== | ===== Service items ===== | ||
+ | Service items are those which have a price but no stock. You can use them to represent service or other charges that need to be handled. | ||
+ | |||
To create a service item select //service// in the **Type** drop down list. **PLEASE NOTE:** the service option will not be available in this drop down list if the preference to allow service items has not been set. Please see [[preferences: | To create a service item select //service// in the **Type** drop down list. **PLEASE NOTE:** the service option will not be available in this drop down list if the preference to allow service items has not been set. Please see [[preferences: | ||
The window changes slightly: | The window changes slightly: | ||
- | {{ : | + | {{ : |
The **Item code** and **Item name** fields are the same as for a normal item (described [[items: | The **Item code** and **Item name** fields are the same as for a normal item (described [[items: |